how to cross out text in outlook

2025

2 min read 30-03-2025

Meta Description: Learn how to strikethrough text in Outlook email, whether you're using the desktop app or the web version. This comprehensive guide provides step-by-step instructions and troubleshooting tips for both Windows and Mac users. Master the art of crossing out text in your Outlook emails today!

Why Cross Out Text in Outlook?

Sometimes, you need to show that information is outdated, incorrect, or superseded. Instead of deleting it entirely, crossing out text allows you to retain context while clearly indicating its changed status. This is particularly useful in:

Revisions: Showing changes made to a previous version of a document or proposal.
Corrections: Clearly highlighting errors and their replacements.
Negotiations: Indicating terms that have been agreed upon or rejected.

How to Cross Out Text in Outlook (Desktop App - Windows & Mac)

The method for striking through text in Outlook's desktop application is consistent across both Windows and Mac versions. Here's how:

Open your Outlook email: Compose a new email or open an existing one.
Select the text: Highlight the words or phrases you want to cross out.
Access the formatting options: Look for the formatting toolbar. It usually appears at the top of the compose window.
Find the strikethrough button: This button typically looks like a line through the letter "S" or a similar symbol. It might be within a font style or formatting section.
Click the strikethrough button: This will apply the strikethrough formatting to your selected text.

Troubleshooting: If you can't find the strikethrough button, your Outlook might be set to a simplified view. Look for a button that expands the formatting options (often three dots or an arrow). Expanding this will give you access to additional formatting controls, including the strikethrough function.

How to Cross Out Text in Outlook (Web Version)

The web version of Outlook also allows you to cross out text, but the interface may differ slightly.

Open your Outlook email: Compose a new email or open an existing one.
Select the text: Highlight the words or phrases you wish to cross out.
Look for the formatting toolbar: It's usually located at the bottom of the compose window.
Locate the strikethrough button: The button's appearance can vary; look for an icon resembling a line through the text.
Apply the strikethrough: Click the button to strikethrough your selected text.

Alternative Methods for Indicating Changes

If you're unable to find the strikethrough function in your version of Outlook, or if you prefer a different visual cue, consider these alternatives:

Parentheses: Enclosing the outdated text in parentheses (like this) can clearly indicate that the information should be considered superseded.
Bold/Italic: Using bold or italic formatting might also help distinguish the changed text, though it's less direct than a strikethrough.
A Separate Note: If clarity is crucial, add a separate note explaining the changes made.

Keyboard Shortcuts (Where Available)

While a consistent keyboard shortcut for strikethrough isn't universally supported across all versions of Outlook, some users report success using Ctrl + Shift + ~ (tilde) in the Windows version. Note that this may not work across all versions.

Conclusion

Crossing out text in Outlook provides a clear and efficient way to highlight changes or corrections within your emails. Whether you use the desktop or web app, the steps are straightforward. By mastering this simple formatting technique, you can enhance the clarity and professionalism of your Outlook communications. Remember to always prioritize clear communication – choose the method best suited to your context.