how to do small caps in word

2025

2 min read 29-03-2025

Small caps, a stylish formatting option, subtly elevates your Word documents. This guide provides various methods to achieve this effect, catering to different Word versions and skill levels. Knowing how to do small caps in Word is a valuable skill for creating professional-looking documents.

Understanding Small Caps

Before diving into the how-to, let's clarify what small caps are. They're not simply lowercase letters. Instead, small caps use a smaller version of the capital letters, maintaining a consistent height with the lowercase letters. This creates a visually appealing and more readable alternative to all caps.

Method 1: Using the Font Dialog Box (All Word Versions)

This is the most versatile method, working across all Microsoft Word versions.

Select your text: Highlight the words or characters you want to format as small caps.
Open the Font dialog box: Right-click on the selected text and choose "Font," or go to the "Home" tab and click the small arrow in the bottom-right corner of the "Font" group.
Find "Effects": In the Font dialog box, locate the "Effects" section.
Check "Small caps": Tick the checkbox next to "Small caps."
Click "OK": Your selected text will now be formatted in small caps.

Screenshot of the Word Font dialog box with 'Small Caps' selected

Note: If the "Small caps" option is greyed out, ensure you have selected text before opening the dialog box.

Method 2: Using the Quick Access Toolbar (Word 2010 and later)

For faster access, you can add the small caps command to your Quick Access Toolbar.

Customize the Quick Access Toolbar: Click the dropdown arrow next to the Quick Access Toolbar (usually located at the top-left of the Word window).
More Commands: Select "More Commands...".
Choose Commands: In the "Choose commands from" dropdown, select "All Commands."
Find and Add "Small Caps": Scroll down and find "Small Caps." Select it and click "Add."
Click "OK": A "Small Caps" button will now appear on your Quick Access Toolbar.

Method 3: Keyboard Shortcut (Word 2016 and later)

Word 2016 and later versions offer a keyboard shortcut for a quicker workflow. However, this shortcut requires enabling the Developer tab first.

Enable the Developer Tab: Go to "File" > "Options" > "Customize Ribbon." Check the box next to "Developer" and click "OK."
Use the Shortcut: Select your text and press Ctrl + Shift + K.

Troubleshooting and Considerations

Font Availability: Not all fonts support small caps. If the option is greyed out, try a different font. Times New Roman and Arial typically support it.
Inconsistent Appearance: The visual appearance of small caps can vary slightly depending on the font used.

Beyond the Basics: Using Small Caps Effectively

Small caps are best used sparingly. Overusing them can detract from readability. Consider these scenarios:

Captions and Titles: Use small caps for captions under images or for short titles.
Initial Capitals in Lists: Create a professional look by using small caps for the first letter of each item in a bulleted or numbered list.
Subheadings: Enhance the visual hierarchy of your document by applying small caps to subheadings.

By mastering these methods, you can seamlessly integrate small caps into your Word documents, adding a touch of sophistication and professionalism to your writing. Remember that effective use lies in balance – use it to enhance, not overwhelm, your text.