how to download recording from microsoft teams

2025

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30-03-2025

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Meta Description: Learn how to download Microsoft Teams recordings to your computer in MP4 or other formats. This comprehensive guide covers various scenarios and troubleshooting tips for accessing your important meeting recordings. Download recordings from the web, desktop app, and mobile app. Get step-by-step instructions and solutions for common problems.

Accessing Your Microsoft Teams Recordings

Microsoft Teams makes collaboration easy, and recording meetings is a key feature for many users. But knowing how to download those recordings can be tricky. This guide provides a step-by-step walkthrough for accessing your recordings, no matter your device or the recording's settings.

Locating Your Recording: The first step to downloading a Teams recording is finding it.

Where are my Teams recordings stored? The location of your recording depends on who recorded the meeting and the settings they chose.

• Meetings you recorded: Recordings you initiated will typically be found in your chat with the meeting participants. Look for a message containing the recording.
• Meetings others recorded: If someone else recorded the meeting, you may need to ask them to share the recording with you directly.
• Cloud storage: Recordings are often stored in Microsoft Stream (or OneDrive, depending on your organization's settings). Check these locations if you can't find it in your chat.

Downloading from the Desktop App

1. Open the Teams app: Launch the Microsoft Teams application on your computer.
2. Locate the recording: Find the meeting chat containing the recording.
3. Click the recording: You should see a message with a preview image and the option to play the recording. Click on the recording.
4. Download options: The player should have a download option. Select this to begin the download process. The location of the downloaded file will typically be in your "Downloads" folder.

Downloading from the Web App

The process is similar if you're using the web app:

1. Access Teams online: Go to your Teams web app and sign in.
2. Find the chat: Locate the chat from the meeting you recorded.
3. Locate the recording: The recording should appear as a file within the chat.
4. Download the file: Click on the file to initiate the download.

Downloading from the Mobile App (iOS and Android)

Downloading from mobile apps is generally similar, although the exact placement of download options may vary slightly depending on your operating system and Teams app version:

1. Open the Teams mobile app: Open the application on your iOS or Android device.
2. Navigate to the chat: Go to the chat associated with the recorded meeting.
3. Access the recording: Locate the recording file. It might look like a small video icon in the chat.
4. Download: Tap on the recording and look for a download option (usually a downward-pointing arrow).

Note: The downloaded file format may be an MP4, but it might also be a different format depending on your organization’s settings.

Troubleshooting Common Download Issues

• Recording not appearing: Ensure the meeting was actually recorded, and check your organization's settings regarding recording permissions and storage locations. Contact your IT administrator if you have trouble finding the recording.
• Download failing: Ensure you have a stable internet connection. Try again later or contact your IT support if the problem persists.
• File format issues: If the format isn't what you expect, check your organization's Teams settings, as they may have configured specific settings for recording formats.
• Permission issues: If you're not the meeting organizer, you may need permission from the organizer to download the recording.

Alternative Methods (If necessary):

If you are still having trouble downloading, reach out to your organization's IT department. They may have specific procedures or access methods for accessing and downloading recordings.

Conclusion

Downloading recordings from Microsoft Teams is generally straightforward, but variations in settings and apps can sometimes cause confusion. By following these steps, troubleshooting common issues, and understanding the various locations where recordings might be stored, you can easily access and save the important information captured in your Teams meetings. Remember to always check your chat history, cloud storage (like Microsoft Stream or OneDrive), and consult your IT department if you need assistance. Now you're equipped to download your Microsoft Teams recordings efficiently.