how to pin email in outlook

2025

3 min read 31-03-2025

Meta Description: Learn how to pin important emails in Outlook for easy access. This comprehensive guide covers pinning emails on desktop, web, and mobile, ensuring you never lose sight of crucial messages. We'll show you how to unpin emails too!

Pinning emails in Outlook is a simple yet powerful way to keep important messages readily accessible. Whether you're using the desktop application, the web version, or the mobile app, this guide will walk you through the process step-by-step. No more endlessly scrolling through your inbox – your vital emails will always be at the top!

Pinning Emails in Outlook Desktop App

The method for pinning emails is very similar across different versions of Outlook. However, minor variations may exist depending on your specific Outlook version and operating system.

1. Locate the Email: Open Outlook and find the email you want to pin.

2. Select the Pin Icon: Look for a small pushpin icon located in the upper right corner of the email preview pane. This usually appears after selecting the email. Click it.

3. Confirmation: The pushpin icon should now be filled in, indicating the email is pinned. The email will remain at the top of your inbox.

Pinning Emails in Outlook Web App (OWA)

Accessing and managing emails through Outlook on the web is slightly different.

1. Open the Email: Find your target email within your Outlook web app inbox.

2. Locate the Pin Option: Similar to the desktop app, look for the pin icon. It's typically found in the top ribbon of the email when selected. The exact location might differ slightly depending on your browser and Outlook version.

3. Pin Your Email: Click on the pin icon to secure the email. It will now be permanently visible at the top of your inbox, regardless of new email arrivals.

Pinning Emails in Outlook Mobile App (iOS and Android)

Managing your emails on the go is just as easy with the mobile Outlook app.

1. Find the Email: Locate the email you want to pin within your inbox.

2. Access the Menu: Tap and hold the email. A menu will appear.

3. Select “Pin”: Choose the “Pin” option from the displayed menu. The email will now be pinned to the top of your inbox. Note that the exact wording of the menu item may vary depending on your app version.

Unpinning Emails in Outlook (All Platforms)

Need to remove an email from your pinned list? The process is just as straightforward.

1. Locate the Pinned Email: Find the email you wish to unpin.

2. Click the Filled Pin Icon: Click the now-filled pin icon (on desktop and web) or select the email and tap/click the "Unpin" option (on mobile).

3. Confirmation: The email will be unpinned and return to its normal position in your inbox, ordered chronologically.

Frequently Asked Questions (FAQs)

Q: How many emails can I pin in Outlook?

A: You can pin as many emails as you like in Outlook. There is no specific limit.

Q: What happens to a pinned email when I archive it?

A: A pinned email will remain pinned even after archiving. It will simply be moved to your archive folder but still remain visible at the top of your inbox view.

Q: Can I pin emails from different folders?

A: Generally, you can only pin emails from your inbox. However, some advanced features in Outlook might allow pinning from other folders; check your settings.

Conclusion

Pinning emails in Outlook is a fantastic tool for prioritizing crucial messages. By following these simple steps, you can ensure important correspondence remains readily accessible, saving you valuable time and improving email management. Regardless of whether you're using the desktop, web, or mobile application, you can efficiently manage your inbox with pinned emails. Remember to utilize this feature to improve your overall email productivity.